UK sponsor licence compliance software
Protect your sponsor licence. Stay audit-ready every day.
Work Permit Desk is a workflow-first compliance OS for UK businesses that hold a Home Office sponsor licence. Track Appendix D records, SMS reporting windows, RTW and visas, daily work, and audit packs — without becoming a generic HRMS or filing to the Home Office for you.
Operational software for authorised users — not immigration legal advice. We do not submit reports to the Home Office.
Built around the duties sponsors already know
Four duty themes keep the product honest. We model the work — people still decide and file outside the app where required.
01
Appendix D record-keeping
Identity, immigration, CoS, contact, and employment records organised for inspection — not lost in email folders.
02
SMS reporting duties
Track 10- and 20-working-day reporting windows. Mark reported after you file in official SMS — we never auto-submit to the Home Office.
03
Worker monitoring
Visa and eVisa windows, RTW follow-ups, attendance gaps, role and salary signals — prioritised for human review.
04
Employment rights
Versioned rights acknowledgements on the worker file, with a clear audit trail for authorised review.
One workspace for licence-critical work
Modules you will use day to day inside the product — after you sign in. No payroll, rota, or billing tiles as core product.
Compliance cockpit
Score, risk timeline, area grid, and reminders so HR sees what needs attention today.
Action queue
SMS reporting duties and monitoring items in one place — with clear separation of HO filing vs internal follow-up.
Visa & RTW windows
90 / 60 / 30 day views and right-to-work follow-ups before dates become emergencies.
Day register
File one calendar day for every sponsored worker — attendance monitoring without opening each file.
Appendix D audit packs
MD + ZIP exports with readiness language and AI gap explanations that cite GOV.UK guidance for human review.
CoS / SMS import
Bring CoS history into a permanent, searchable record and reconcile against the live workforce.
Adviser multi-client
Solicitors and advisers run pre-audit across a portfolio without living inside the client HR desk.
Worker ESS
Sponsored workers confirm contact, passport, and rights items that feed the employer audit record.
From onboarding to audit pack
A single operating loop keeps HR, advisers, and workers aligned between formal reviews.
- 1
Import
CoS PDFs and worker truth into one system of record.
- 2
Evidence
Documents, RTW, rights notices, and daily work on the worker file.
- 3
Monitor
Deadlines, visas, absences, and going-rate style policy checks.
- 4
Review
AI flags gaps with citations; people decide next steps.
- 5
Audit-ready
Generate an Appendix D pack when a visit or mock audit lands.
Who Work Permit Desk is for
HR compliance owners
Score, Action queue, visas, day register, and packs in one console — potential issues flagged for review, not “breaches”.
HR sign-in →Immigration advisers
Multi-client portfolio and pre-audit without polluting the client’s HR desk.
Adviser sign-in →Sponsored workers (ESS)
Self-serve portal for contact, passport, rights, and daily work — not the HR console. Use your worker account after HR has linked you.
Worker ESS sign-in →From the blog
Practical notes on sponsor duties and operational compliance — not legal advice.
Compliance
Why sponsor licence holders need a compliance OS — not another spreadsheet
Spreadsheets miss SMS windows and Appendix D evidence. How a workflow-first compliance OS helps HR stay audit-ready without becoming full HRMS.
10 August 2026
SMS duties
SMS reporting duties and 10 working days — an operational view
How HR teams track reportable changes and mark them reported after filing in the official Home Office SMS portal.
8 August 2026
Audit readiness
Appendix D audit packs — readiness without false certification
What a defensible operational pack usually includes, and why “Home Office certified” language is the wrong promise.
5 August 2026
Monitoring
Right to work follow-ups and visa windows for sponsors
Practical monitoring of RTW re-checks and 90/60/30 visa windows so HR is not surprised by expiry.
1 August 2026
Product boundary (important)
- Work Permit Desk supports tracking, workflow, evidence, reminders, and audit preparation.
- It does not provide immigration legal advice, choose visa routes, or submit reports to the Home Office.
- AI-assisted outputs require authorised human review before any external filing or action.
- Language is “potential issue / review required” — never “you breached” or “Home Office certified”.
Request access
Accounts are provisioned for authorised organisations and adviser firms. There is no public self-registration on this site. Sign in only if you already have credentials.
workpermitdesk.com · workpermitdesk.co.uk